In the event that a parent is unable to attend an out-of-town tournament, it is important to ensure that your athlete can still participate without causing any disruption to the team's plans and dynamics. To facilitate this, we recommend making arrangements with another family on the team. Here are some steps to consider:

1. Contact the Team: Inform the coach and team in advance about your unavailability for the tournament. This will help in planning and ensure that everyone is aware of the situation.

2. Connect with Team Families: Reach out to other families on the team to discuss the possibility of arranging accommodations, transportation, and meals for your athlete. Many parents are willing to help and collaborate for the benefit of the team.

3. Hotel Accommodations: If overnight stays are required, collaborate with another family to share a hotel room or secure suitable lodging arrangements. This not only saves costs but also fosters team bonding.

4. Meals and Transportation: Coordinate with the chosen family to arrange meals and transportation as needed for your athlete. Ensure that the schedule and logistics are well-planned to avoid any disruptions.

5. Required Documents: Provide any necessary documents, such as proof of DOB, medical consent forms, waivers, or identification, to the assisting family so that they can ensure your athlete has all the required paperwork for participation.

6. Medication and Health Needs: If your athlete requires any medication or has specific health needs, ensure that the assisting family is aware of these requirements and has the necessary medication and instructions to provide the best care.

 

7. Exchange Contact Information: Make sure that you and the selected family have each other's contact information for communication and coordination during the tournament.

8. Express Gratitude: Always express your gratitude to the team family helping out and offer to reciprocate in the future or in any way you can.

By taking these steps, you can ensure that your athlete can participate in the tournament seamlessly, and the team can continue to function without any hindrance. The support and collaboration of team parents play a significant role in creating a positive and successful experience for our young athletes.